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Work tripscan be fun.
The company pays for your flight, books the hotel room, and rents you a car.
But theyre not so fun for the people who have to arrange them and calculate all the costs.
The planners often find themselves between a rock and a hard place.
A few years back, the Redditor u/ayako-chan sharedher storyof planning a work trip for her companys technicians.
As it was a last-minute trip, the initial costs were around $35,000.
However, the financial department thought the sum was too high and demanded changes.
Read on and see how much the authors malicious compliance ended up costing the company.
The OP already mentioned the main expenses for the trip: accommodation,plane tickets, and ground transportation.
However, there are several other things that trip planners have to take into consideration.
There are meals, insurance, and incidental expenses.
Some companies also take into account bleisure.
Thats a term that combines business and leisure.
The company policy for this differs as well.
Some companies cover expenses related only to business.
The last category is miscellaneous expenses.
Sounds quite vague, doesnt it?
Avoiding last-minute bookings and forcing people to share a hotel room are a big no-no, according to them.
After a long day of travel, everyone deserves some privacy and space to unwind.
Plus, its important to prioritize your employees comfort and well-being over cost savings, MobileXpence writes.
These next donts were not mentioned by the OP, but experts advisebusiness tripmanagers to be aware of them.
One of them is relying solely on corporate deals.
Sure, sometimes its really beneficial to have contracts with travel providers.
But professionals say that cheaper options might come from other suppliers, especially for longer trips.
Consider alternatives to traditional hotels, like Airbnb or serviced apartments.
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